Only schedules that have been reconciled will be downloaded. To reconcile instruction or rental, go to the Time Validation page. A reconciliation checkbox is found to the left of each entry. You can either check the entries one at a time, or check the 'reconcile all' to check all of the entries in your selection.
There are 3 possible links for download of the entries. See image below (outlined in red). They are:
Download: This link will download the entries to a spreadsheet and mark them as downloaded so that they are not downloaded in future batches.
Test Download: This link will allow you to download the entries multiple times from the spreadsheet without marking them as downloaded.
Historical Download: This link will allow you to download any previous entries by date range regardless of whether or not they have been downloaded in the past.
If you do not see the 'Download' or 'Test Download' link, they can be enabled from the user authorization page (see image below). FYI - Sysops do not automatically get these links.