Demo club with Online Billing module and test script

If you would like to walk through the various Online Billing functions, you can try one of our demo clubs that has this module turned on. 

Logins:

sysop (maximum authority for administrative billing functions): username=hrohl, password=936127

general user: username=jmiller, password=millertest

The sysop can create or lookup additional users.  You might want to do this if you want to run your own tests without other test users interfering.

Possible script for walking through Online Billing and related functions:

General user activities

1. Preflight a new schedule.  (If there are no schedules in the immediate future for the user you are logged in as, you may need to create a new schedule.  Or a sysop can preflight other user's schedules.)  The preflight screen will show you the status of everything related to your schedule (i.e. aircraft status, instructor status, your status), and it will reflect the preflight status on the schedule.
2. Postflight a schedule.    
   1. You can enter the start and end meter for you any schedule that has started.  If the schedule has not yet ended, it will assume you are back early and cancel the remainder of the schedule.  This will invoice the rental.
   2. Add fuel receipts (if configured). This will credit fuel receipts against a flight and put them into an approvals queue for manager review.
   3. Make online payment (if configured).  There should be a test card (Visa number 4111111111111111).  Use CSV of 000.  If you forget to enter the CSV of 000, you will get an obscure error.  The fake charge may have fake errors, but you should be able to see the flow of data and screens. 
3. View your statement to see how previous transactions were reflected on statement, and make a payment using same test credit card.

Manager functions

1. Review the postflght meter entries for gaps, overlaps and missing entries.
2. Review the fuel receipts in the approvals queue.  Approving will just remove from the queue.  Rejecting will create a reversing entry on the user's statement.  Adjust amount will make an adjusting entry.
3. Add a miscellaneous invoice or credit to a user statement.
4. Record a payment to a user statement. 
5. FYI - Dues invoicing is automated, so there isn't really anything to do for this.
6. Instruction entry and owner statements are other possible steps for some organizations.

Keep in mind when using the test club that the data may not look realistic since various users from various organizations will be using this club, and they will not necessarily be using it the way they would in real life.  Also, there are many different configurations.  We can change the configuration so that you can see how this changes the look or the flow.  Please let us know if you experience any errors since this is often due to a change in the configuration that did not get updated properly.